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How to Write an Executive Bio: Simple but Effective Tips

What Is an Executive Bio

The executive bio, as well as real estate bio, differs from the executive resume in that the purpose of the resume is to gain interviews. The executive biography, on the other hand, is intended to give those reading it some sense of the executive’s personality and history. In most cases, executive biographies are written for executives currently holding positions and will be aimed at a variety of different audiences, such as stockholders, journalists or conference attendees. The bio won’t attempt to cover everything.

The focus will be on relevant highlights of the executive’s career. Depending on the audience, the purpose of the biography may be to provide confidence in executive management, establish expert qualifications for interview purposes or to secure speaking engagements. An executive assistant bio or personal assistant bio wouldn’t change regardless of how it was used, but the executive bio should be tailored to the particular audience.


How to Write an Executive Bio

Executive bios are relatively short, and one page is considered more than enough to cover the necessary information. Part of knowing how to write an executive bio is being able to pick the right information to include.  You can also check real estate bio examples or executive bio ones.

A basic executive bio will generally include information that will fall into one of the following sections of the bio:

  • Introductory statement – introduces the executive and gives their current position and their duties/responsibilities
  • Professional history – starting with the most recent, previous positions and areas of responsibility are related. If a position wasn’t relevant to the executive’s current purpose, leave it out. Unlike with resumes, there is no need to explain gaps in employment history.
  • Professional affiliations – groups the executive is affiliated with that are relevant. In most cases, relevant will be groups related to the industry/field the executive is currently involved in.
  • Awards – as with professional affiliations only include those awards that are relevant.
  • Industry related associations, awards, published materials that increase credibility. Depending on the amount of material this may be split into two brief paragraphs.
  • Education and professional credentials – colleges/universities graduated and industry certificates and credentials can be included. No education prior to college need be listed.
  • Personal information – is included. A brief sentence such as “Mike currently resides in Miami, Florida with his wife and two children” can make a good closing statement.

Depending on the purpose and audience for which it is intended, a line or two of personal information may be included. Contact information is optional and often is the contact info for the executive assistant or personal assistant who has delegated communications responsibilities.

executive bios writing tips

Writing Tips and Guidelines for Executive Bios

There isn’t a right or wrong way for writing an executive bio. However, there are some general guidelines on how to write an executive bio that has proven to be effective.

These include:

  • Use a narrative style of writing. You are telling a story. There generally will be no need for sub-headings.
  • Eliminate any details that don’t relate to the marketing purpose of the bio.
  • Check and double check all facts.
  • Write in the third person. When readers see “I” over and over they tend to think that the writer is self-centered.
  • Keep the bio short. The executive bio should be no more than one page.
  • Write to the audience. Keep in mind what it is you want the executive bio to do and who the audience is and write accordingly.

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